Hi everyone!

It’s been about two weeks since UbuCon Asia (Ubuntu Conference Asia) concluded (fun fact: 13 weeks since I wrote the initial draft, so 15 now), and I’m really starting to miss it.

This blog is being posted after my GNOME Asia post as it was really hard to pack all the emotions and memories in just one blog, but here we go.

It all started as a wild idea to host GNOME Asia a year or two back. Gradually, it transformed into a joint event between UbuCon and GNOME Asia and eventually into UbuCon Asia 2024.

Why Jaipur?

This was one of the most frequently asked questions throughout the conference.

Interestingly, the local team (us) wasn’t based in Jaipur. We were spread across India, with me in the Delhi area, some members in Maharashtra, and one in Karnataka. Managing Jaipur’s affairs, as you can imagine, wasn’t exactly a breeze.

So why did we choose it? When the initial idea came up, a friend and I ruled out cities that were overcrowded, too hot (we weren’t entirely right there, but rain saved us lol), or lacking in the cultural heritage we wanted to showcase. We also wanted to pick a city with a budding tech scene, rather than an established one.

After much deliberation, we ruled out Bengaluru, Delhi, Mumbai, and Hyderabad. Jaipur, being relatively closer to me and ticking all the right boxes, became the chosen one!

In the end, we found the best college we could have in Jaipur, with a phenomenal volunteer team.

Why did we organize it?

Initially, the plan was to host GNOME Asia because GNOME is a community I deeply love. Having attended many GNOME events, I always wondered, "What if we host one in India?" With the largest population, immense Git activity, and a mature tech audience, India seemed perfect. But the sheer effort required always held me back - I’m just a developer who loves to code more than to manage people :)

The UbuCon planning began after GUADEC 2023, where I met Mauro at the Canonical booth. This led to rebooting Ubuntu India, with hosting UbuCon Asia as our first official activity.

I hesitated when asked to host UbuCon Asia but couldn’t resist the challenge. Bhavani (my co-lead) also proposed hosting in Bangalore, so we combined our bid with my proposal for Jaipur. To our delight, we won! Although discussions for a joint venture with the GNOME team didn’t pan out, we forged ahead with UbuCon Asia.

The Challenges We Faced

Although my role was initially to oversee and allocate tasks, I found myself involved in everything, which was hectic. Thankfully, the whole team worked as one on event days and without them, I wouldn’t have been able to handle the last two days of the event.

Managing Jaipur’s affairs remotely was tough, but the college we partnered with was incredibly supportive. Their students volunteered tirelessly.

Unexpectedly, our stage hosts backed out of the event just a day before due to placement drive in college, causing a session delay on the first day. Visa letter delays (Caused due to the Bangladesh crisis) and funding challenges due to Indian remittance laws were additional hurdles.

How It All Ended

Despite everything, we pulled it off, and dare I say, even better than many seasoned organizers might have! Seeing the community gather in India for UbuCon Asia was amazing.

We had Ubuntu and CDAC booths, delicious food (thanks to FOSS United and OnlyOffice), and lots of goodies for attendees. A proper Indian lunch with dessert, coffee breaks with Rajasthani and Indian snacks, a conference dinner, and subsidized day trips - all funded, were a relief.

Considering just weeks ago we were struggling to break even and were partially at a loss, to end with a surplus instead was truly relieving.

Fun fact: Leftover funds helped us host the release party at GNOME Asia 2024 and will support UbuCon India 2025 and UbuCon Asia 2025.

In my opening note, I joked, “I’m excited for the conference to end,” but now I realize how wrong I was.

I enjoyed every moment of it. I wasn’t able to attend more than one talk because when you are the lead, you just can’t sit, you have to work the hardest and keep everything together, but that work also gave me lots of enjoyment and satisfaction.

My favorite feedback? “We knew it was your first time organizing at this scale because we saw how tense and hardworking you were, ensuring everything ran smoothly, which it did.”

I regret not being able to meet many people I wanted to in more depth. Like Debian India folks, Aaditya Soni from AWS Rajasthan, Vishal Arya from FOSS United, Rudra the reviver of Ubuntu Unity and more.

We truly had astonishing people attend and I just wish to re-witness it all from an attendee's perspective now :P

The aftermovie can be viewed at - https://youtu.be/Ul8DQh3yroo?si=U2F3wi6mKBIVPJ6g :D

Future Plans?

Well... UCA’24 was draining and I don’t want to think of another event for a while haha (This didn't last long considering the release party we hosted xD).

We are currently working on creating smaller regional Ubuntu communities in India, and hopefully organise UbuCon India.

So if you are a sponsor, please reach out, we can really use your help in the initiative :)

Also, if you want to be a part of the Ubuntu India LoCo community, let me know and we can have a conversation about it ;)

A special thanks to Canonical, CDAC, FOSS United, Only Office and Ubuntu Korea for their sponsorship :)